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Dictionary

This section describes the My Dictionaries screen. This feature allows you to manage your vocabulary dictionaries.

Click the Current dictionary area to open the My Dictionaries screen.

button dictionary

If you have collapsed the sidebar, you can click the Dictionary button in the left menu bar, or click the Current dictionary area in the header bar.

button dictionary when collapse sidebar

List of dictionaries​

Each dictionary in the list is displayed with its name and last accessed time.

list dictionary

By default, the list is sorted by when it was last accessed (new to old). Alternatively, you can choose to sort by dictionary name.

Create a new dictionary​

By default, HUST PVO has created a dictionary for you called PVO. You can create more dictionaries depending on your personal needs.

Click the Create button to open the Create Dictionary dialog box.

Create Dictionary dialog

The Dictionary name is a required field. You cannot create 2 dictionaries with the same name.

In combobox Clone Data From, you can select a source dictionary to copy data from to the new dictionary.

Actions with dictionary​

At any dictionary item, click the icon in the top right corner to open the menu.

Context menu

  1. Load: Access to dictionary to use.
  2. Edit: Edit dictionary name.
  3. Import: Import data from excel into dictionary.
  4. Export: Export dictionary data to excel file.
  5. Transfer: Copy the data of this dictionary, transfer and merge the existing data of another dictionary.
  6. Delete: Clear data or delete dictionary.

Load dictionary​

Click Load in the menu, or double-click a dictionary item to open it as Current dictionary.

Edit dictionary​

Click Edit in the menu to open the dialog box. Enter the new dictionary name (the name cannot be left blank and cannot be the same as the name of the existing dictionary).

Import data​

Click Import in the menu to open the Import screen. The Import process consists of 3 steps.

Note

If the import is successful, all existing data of the dictionary will be deleted.

Step 1 - Select import file​

Import step 1

  1. The name of the dictionary you are working with.
  2. Current step.
  3. Import template download button.
  4. File upload area.
  5. Go to next step.

To import, you need to download the import template file provided by HUST PVO and put the data in the file. Or you can use an exported data file using HUST PVO's Export feature.

Note

If you do not use the excel file that HUST PVO provides, we cannot process its data. You will get the error message: "Invalid file upload" when you proceed to step 2.

HUST PVO provides an import template file in excel format. This file has a built-in structure to help you import data quickly, as well as so that HUST PVO can easily handle when you import.

Template excel

The image below is an example of data entry in the import template file

Type data in template excel

HUST PVO only accepts files in excel format, less than 5.2 MB in size and must be a file provided by HUST PVO.

Upload file

Click Next to go to step 2.

Step 2 - Check import data​

Import step 2

  1. The name of the dictionary you are working with.
  2. Current step.
  3. Number of valid and invalid records.
  4. Download error file.
  5. Description table of invalid records.
  6. Go back to step 1.
  7. Go to next step.

The data in the imported file will be checked by HUST PVO for validity.

If there are any invalid records, HUST PVO displays a description on the table, and allows the user to download the error file.

The image below is an example of an error file. Error rows will be highlighted in red and accompanied by a description of the error in the last column.

Error file

Tip

You can fix the error file, and use the same file to import again (No need to change the color format of the error row or delete the error description in the last column).

Click Next to import.

If the dictionary you are working on has data, a message dialog box will appear asking you to confirm. Click Accept continue to delete the old data and import the new data.

Confirm import

Step 3 - View import result​

The result number of successfully imported records will be displayed on the screen.

Import step 3

Export data​

Click Export in the menu to open the Export Options dialog.

Click Download to download an excel file containing the exported data.

Click Send to email to ask HUST PVO to send the exported file to your email.

Send to email exported file

Transfer​

Click Transfer in the menu to open the Transfer dialog.

Transfer dialog

You need to select a destination dictionary.

Suppose the source dictionary is A, the destination dictionary is B. The data from A including concepts, examples, concept - concept associations, example - concept associations will be copied to dictionary B. These data will be merged with the data already in B.

For example, A contains concept a1 associated with concept a2, B contains concept a1 associated with concept b2, B does not contain concept a2. After transferring data from A to B, B contains concept a1 associated with concept a2 and concept b2.

HUST PVO allows you to choose whether to delete the destination dictionary data before receiving the data transferred from the source dictionary.

Delete​

Click Delete in the menu to open the Delete Options dialog.

Delete dialog

You can choose Clear data (to empty the dictionary) or Delete dictionary. Note that you cannot delete the Current dictionary (but you can delete its data).

If the dictionary has data, you'll see a warning dialog.

Delete confirm

Click Delete to confirm the action, or click Cancel to cancel the action.